To: All Members of Bratton Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 14th March 2023 commencing at 7.15 pm in the Jubilee Hall for the transaction of the business shown on the agenda below.
Nicola J Duke – Parish Clerk
8th March 2023
Open Forum
The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members.
Village updates:
• Police report – PCSO Alice Moore
• Wiltshire Council and Westbury Area Board – Cllr Suzanne Wickham
AGENDA ITEM
2022/83 Apologies for Absence and to consider the reasons given
Council to receive apologies for absence and, if appropriate, to resolve to approve the reasons given. LGA 1972 s85(1).
2022/84 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2022/85 Minutes of Council Meetings
To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 10th January 2023 (copy attached).
To adopt the minutes of a meeting of the Bratton Recreation Ground Committee held on 2nd February 2023 and approved at a subsequent committee meeting held in March 2023 (copy attached).
2022/86 Parish Council Brought Forward List
To receive and note the brought forward list as previously agreed for circulation (copy attached).
2022/87
Committee and Council representative reports
a) To receive a report from the Chair of the Bratton Recreation Ground Committee.
b) To receive a report from the Chair of the Jubilee Hall Management Committee.
c) To receive a report from Cllr Cole on the Neighbourhood Plan Steering Group
d) To receive a report from the Chair on LHFIG and Highways matters
e) To receive a report from the Chair following review of the adopted Snow Plan
f) To receive a report from the Chair regarding the Big Help Out Day and the potential naming of Bratton footpaths
g) To receive a report from the Website Working Group; to include a demonstration of progress with the website development
2022/88 Parish Council Vacancy
To consider the co-option of a Parish Councillor (November and January minutes refer; copy of Co-option Procedure previously circulated; expressions of interest received attached to the agenda bundle).
2022/89 Planning applications
None at time of issue.
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2022/90 Financial Reports (reports attached)
a) To receive a schedule of payments and receipts October 2022 – February 2023
b) To receive the bank reconciliation statements as at 28th February 2023
c) To receive the Consolidated Financial Position Statement as at 28th February 2023.
2022/91 Grant Applications
To consider the below listed grant applications (copy of applications attached)
a) Cygnets Pre-school – no amount specified
b) Bratton Week – up to £500
c) Bratton Primary School – £ 144
d) Friends of Bratton Primary School – £ 700
2022/92 Parish Council Accounts Year Ending 31st March 2023 (report attached)
To address administrative tasks relating to the preparation and submission of the accounts year ending 31st March 2023 including:
a) Appointment of the Internal Auditor
b) Confirmation of scope of Internal Audit
2022/93 Governance Reviews Year Ending 31st March 2023 (documents attached)
To carry out reviews of governance documents for year ending 31st March 2023 including:
a) Review of the Risk Registers
b) Review of the Fixed Asset Register
c) Standing Orders and Financial Regulations
d) Review of the Earmarked Reserves
2022/94 Parish Council Maintenance Contracts 2023/24
To consider renewal of maintenance contracts for grass cutting, general village works and play area inspections – contractors have confirmed there will be no increase on current rates for the new financial year.
2022/95 War Memorial Renovation Works
To receive a report from Cllr Lloyd on the latest position regarding the planned renovation works.
2022/96 Village Green Play Equipment
To receive an update from Cllr Elliott on the planned refurbishment project.
2022/97 Telephone Kiosk, Melbourne Street
To receive an update on the planned refurbishment to the telephone kiosk (previous minutes refer)
2022/98 Coronation Celebration Events
To consider arrangements for events to celebrate the coronation of King Charles III
2022/99 Correspondence (copies attached)
a) Wiltshire Council re: Community Governance Reviews
b) CPRE re: Best Kept Village Competition 2023
c) Westbury Town Council re: funding support request Westbury incinerator
2022/100 Bratton Parish News
To agree any items for inclusion in the next edition of the BPN (to include planning information)
2022/101 Parish Council Calendar
To receive and note the calendar of parish council meetings and events (attached).
2022/102
Date of next meeting
Tuesday 9th May 2023 at 7.00 pm in the Jubilee Hall – Annual Council Meeting.
Tuesday 9th May 2023 at 7.45 pm in the Jubilee Hall – Annual Parish Meeting.