To: All Members of Bratton Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 23rd July 2024 commencing at 7.15 pm in the Jubilee Hall for the transaction of the business shown on the agenda below.
Nicola J Duke – Parish Clerk
16th July 2024
Open Forum
The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members.
Village updates:
• Police report – PCSO Alice Moore
• Wiltshire Council and Westbury Area Board – Cllr Suzanne Wickham
AGENDA ITEM
2024/32 Apologies for Absence and to consider the reasons given
Council to receive apologies for absence and, if appropriate, to resolve to approve the reasons given. LGA 1972 s85(1).
2024/33 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2024/34 Minutes of Council Meetings
a) To confirm and sign as a correct record the minutes of the below listed meetings of the Parish Council (copies attached):
a. 11th June 2024
b. 9th July 2024
b) To adopt the minutes of meetings of the Neighbourhood Plan Steering Group held on 6th June 2024 (copy attached).
c) To adopt the minutes of a meeting of the Village Green Committee held on 9th May 2024 (copy attached).
2024/35
Committee and Council representative reports
To receive the reports on the following:
a) Bratton Recreation Ground Committee – Mr Mike Manson including a request from the Clerk that consideration be given to approving a quote in the amount of £676 per annum for the emptying of the BRG bin (quote attached).
b) Jubilee Hall Management Committee – Mr Mark Fanning.
c) LHFIG and Highways matters – Chair.
d) Website Working Group – Chair.
e) Emergency Planning Working Group – Chair.
2024/36 Parish Council Projects Updates and Reports
To receive and note the brought forward list as previously agreed for circulation (copy attached) and receive updates on the below listed projects discussed at previous meetings:
a) Castle Road bus shelter replacement – Clerk to update members on the progression of the associated insurance claim.
b) Blossom Day 2025 – Cllr Cole to report (proposal attached)
2024/37 Planning applications
None at time of issue.
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2024/38 Neighbourhood Plan for Bratton
A workshop was held on 9th July for BPC members to receive a presentation by Rob Drummond, Chair of Bratton’s Neighbourhood Development Plan Steering Group, of the material being prepared for the Bratton Neighbourhood Development Plan.
Members noted the intention to submit for Regulation 14 public consultation between 29th July and 23rd September; with the intent to submit to a referendum for Parish acceptance in May 2025.
The current documents have been made available to Members on the NAS since 23rd July and members are asked to consider the below proposals as referred from the workshop:
a. That the Parish Council thanks the Steering Group for their diligent work preparing the impressive documentation.
b. That the Parish Council notes that the documentation is subject to enhancements throughout the period until the Referendum, that the PC supports the plan and agrees to adopt the NDP as presented as the Parish Council’s policy.
c. That the PC now asks the Steering Group to continue their good works and submit the Plan for the statutory Regulation 14 public consultation and take it through the remaining stages for adoption by Wiltshire Council.
2024/39 Highway Issues
a) Traffic Regulation Order
To receive and consider for comment the proposed TRO for Stradbrook and Imber Road, Bratton – 30mph Speed Limit Order 2024 (copy attached)
b) Soapbox Derby – Bratton White Horse
To receive and consider correspondence relating to the arrangements for Westbury Town Council’s Soapbox Derby event, its impact on the parish and future mitigation/liaison with WTC required (correspondence attached)
2024/40 Financial Reports (attached)
a) To receive a schedule of payments and receipts to June 2024.
b) To receive the bank reconciliation statements as at 30th June 2024.
c) To receive the Consolidated Financial Position Statement as at June 2024.
d) To receive the Budget Report as at 30th June 2024.
2024/41 Financial Regulations – Authorisation of Council payments due
To receive an update from the Clerk on the process for the authorisation of payments due (Internal Audit action point).
2024/42 Fixed Asset Register 2024
To consider a review process for the Fixed Asset Register (Internal Audit action point)
2024/43 Correspondence
None at time of issue.
2024/44 Bratton Parish News
To agree any items for inclusion in the next edition of the BPN (to include planning information) and to agree the delivery arrangements for the newsletter (Chair to report).
2024/45 Parish Council Calendar
To receive and note the calendar of parish council meetings and events (attached).
2024/46
Date of next meeting
Tuesday 10th September 2024 – 7.15 pm in the Jubilee Hall.
2024/47 Confidential Information
In view of the confidential nature of the business to be transacted at Agenda Item 2024/48 members are asked to consider resolving that the press and public be excluded from this part of the meeting. Such a resolution would be in accordance with the Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2), which states “A body may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.’’ Reason for exclusion – Staffing matters
2024/48 Wiltshire Pension Fund
To receive confirmation from Wiltshire Pension Fund as to the exact amount of backdated pension contributions due and consider a report from the Clerk as to the options for funding and payment of said contributions (to be tabled) .