Minutes of the Annual Council Meeting of the Parish Council
held on Tuesday 10th May 2022 at 7.15 pm.
Approved and Adopted 14th June 2022.
Present: Cllr Keith Rayward (Chair), Cllr Phil Whittaker, Cllr Eddie Cole, Cllr Jo Jolly, Cllr Steve Lloyd, Cllr Jeff Ligo and Cllr Steve Ridley.
In attendance: Nicola Duke (Parish Clerk), Mr Ken Davis (Chairman, Jubilee Hall Management Committee), Wiltshire Councillor Suzanne Wickham and three members of the public.
Open Forum
Members of the public were invited to make representations to the Council on any matters relating to the work of the Council or to raise any issues of concern:
• Mr Ken Davis had provided a report on the Jubilee Hall, a copy of which is appended to the minutes.
• Cllr Suzanne Wickham reported the following:
o Apologised for not attending the Annual Parish Meeting.
o Outlined her role as Wiltshire Councillor; to represent the public within her parishes, to act as Chair of the Westbury Area Board, to act as member of the Western Area Planning Committee to determine planning applications not dealt with under delegated officer powers.
o The new name for CATG was noted to be the Local Highways and Footpath Improvement Group (LHFIG).
AGENDA ITEM
2022/01 Election of Chair
In accordance with the Local Government Act 1972 ss 15 (2) and 34 (2) it was proposed by Cllr Ridley, seconded by Cllr Whittaker and resolved to elect Cllr Rayward as Chair of the Parish Council for the municipal year 2022/2023.
2022/02 Declaration of acceptance of office
The Chair thanked the retiring Chair, Cllr Ligo, for his years of service on the Council and as Chair especially during a difficult time for the parish council. He commended Cllr Ligo for his leadership and expertise which had generated an excellent team spirit within the Council.
Cllr Rayward accepted the office of Chair and would sign the DoAO form post meeting.
2022/03 Apologies for Absence and to consider the reasons given
None.
2022/04 Election of Vice-Chair
In accordance with the Local Government Act 1972 ss 15 (6) and 34 (6) it was proposed by Cllr Lloyd, seconded by Cllr Ligo and resolved to elect Cllr Cole as Vice-Chair of the Parish Council for the municipal year 2022/2023.
2022/05 Declaration of Acceptance of Office
The Vice-Chair accepted the office and would sign the DoAO form post meeting.
2022/06 Declarations of Interest and Dispensations to Participate
None.
2022/07 Parish Council Committees and Working Groups
Parish council committee appointments and memberships for the municipal year 2022/2023 were agreed as (proposed Cllr Ridley, seconded Cllr Lloyd):
a) Staffing Committee – Cllr Cole, Cllr Rayward and Cllr Ligo.
b) Bratton Recreation Ground – Cllr Rayward, Cllr Whittaker and Cllr Ligo.
c) Neighbourhood Plan Steering Group – Cllr Cole, Cllr Rayward and Cllr Ligo.
d) Website Working Group – Cllr Jolly, Cllr Ridley, Cllr Cole and Cllr Rayward.
2022/08 Parish Council Insurance 2022/2023
The insurance arrangements for 2022/2023 had not been received and this agenda item would therefore be referred to the June PC meeting.
2022/09 Parish Council banking arrangements 2022/2023
The bank signatories for 2022/2023 were resolved as Cllrs Ligo, Whittaker and Rayward (proposed Cllr Ridley, seconded Cllr Whittaker).
2022/10 Parish Council Lead Member/Point of Contact Appointments
Members appointed Lead Members/Point of Contacts in relation to the following areas of Council work (proposed Cllr Ridley, seconded Cllr Jolly):
a) Local Highways and Footpath Improvement Group (LHFIG) – Cllr Rayward.
b) Wiltshire Council Westbury Area Board – Cllr Ligo.
c) Jubilee Hall – No requirement.
d) Allotments – Cllr Ligo.
e) Reeves Orchard – Cllr Cole.
f) Bratton Parish News – Cllr Jolly.
2022/11 Calendar of meetings
Members discussed the Calendar of Meetings for the 2022/2023 municipal year and considered whether monthly meetings were again required; noting that the adjustment to the schedule had been instigated to provide capacity for NPSG meetings and ensure staff resources were managed within budget. It was further noted that the Council had the power to call an extraordinary meeting if business so required.
The calendar of meetings was approved as listed (proposed Cllr Whittaker, seconded Cllr Cole):
Tuesday 14th June 2022– Approval of accounts 2021/22
Tuesday 12th July 2022
Tuesday 13th September 2022
Tuesday 8th November 2022– Budget setting 2023/24
Tuesday 10th January 2023 – Precept setting 2023/24
Tuesday 14th March 2023 – Year end 2022/23
Tuesday 9th May 2023 – ACM and APM
After the transaction of business had concluded and prior to the close of the meeting Cllr Ligo gave a statement as retiring Chair, a copy of which is on file and is available on request.
There being no further business the meeting was closed at 8.10 pm.